AI Bookkeeper
ActiveProcesses transactions, reconciles accounts, publishes entries and prepares bookkeeping work.
1,284 completed6 review
An AI workforce for accounting practices
Remove 40+ hours/month of bookkeeping, payroll and admin work — without hiring more staff.
We deploy an AI Bookkeeper and AI Payroll Assistant directly into your Xero or QuickBooks workflow, connected to Dext / Hubdoc, BrightPay and your existing practice tools.
No disruption. No rebuild. No extra headcount.
Workforce Control Centre
Live · 14:32 GMT- AI BookkeeperActive
Processes transactions, reconciles accounts, publishes entries and prepares bookkeeping work.
Completed1,284Review6 - AI Payroll OfficerActive
Validates payroll data, executes payroll processes, tracks submissions and maintains records.
Completed217Review2 - AI VAT OfficerReview
Prepares VAT work, validates return readiness and supports MTD submissions.
Completed48Review4 - AI Accounts Prep AssistantActive
Collects data, prepares working papers, performs checks and accelerates year-end production.
Completed73Review1 - AI Practice AdministratorActive
Handles onboarding, document collection, recurring work coordination and client communications.
Completed412Review3
Across Xero · BrightPay · Dext16 exceptions awaiting review
Built for accounting practices using
XeroQuickBooksDextHubdocBrightPayClient EngagerBrightManagerand other approved applications
The capacity problem
Your practice doesn't have a software problem.
You have a capacity problem.
Most 3–9 staff accounting firms are dealing with the same pressure — work piling up faster than the team can process it.
Hiring fixes it temporarily. Then the cycle repeats. You already know the cost: senior staff doing junior work, junior staff drowning in repetitive processing, partners stuck reviewing instead of scaling, clients waiting longer, margins quietly shrinking.
This isn't a staffing issue. It's a workflow capacity issue.
- Bank reconciliations piling up in Xero or QuickBooks
- Payroll delays and rework in BrightPay
- Missing client documents stuck in Dext or Hubdoc
- Staff time spent chasing instead of completing work
- Month-end closing taking longer every cycle
Meet your AI workforce
Operational roles, executed by a digital workforce.
Haibot allows accounting firms to deploy AI workers that perform operational processes across the applications they already use.
AI Payroll Officer
ActiveValidates payroll data, executes payroll processes, tracks submissions and maintains records.
217 completed2 review
AI VAT Officer
ReviewPrepares VAT work, validates return readiness and supports MTD submissions.
48 completed4 review
AI Accounts Prep Assistant
ActiveCollects data, prepares working papers, performs checks and accelerates year-end production.
73 completed1 review
AI Practice Administrator
ActiveHandles onboarding, document collection, recurring work coordination and client communications.
412 completed3 review
Custom AI Worker
TrainingTrained around a process unique to your firm.
Trained to your firm
Start with proven templates
Get value fast,
without lengthy implementation projects.
Most accounting firms share many of the same operational processes. That's why Haibot includes prebuilt AI workers for common accounting workflows.
- Bookkeeping
- Payroll
- VAT
- Accounts preparation
- Practice administration
Then make them yours
You don't adapt to the software.
The software adapts to your firm.
Review procedures
Configured to match how your partners and managers approve work.
Client communication
Tone, timing and templates that reflect your practice.
Operational preferences
The little rules your team knows by heart — encoded once.
Every firm has its own way of working. Haibot can be trained around your firm's processes and rules — combining the speed of prebuilt workers with the precision of a fully customised one.
How it works
From mapped workflow to live deployment, in four steps.
- 01
We map your real workflows
Identify where time is being lost across bookkeeping, payroll, document handling and client chasing.
- 02
We deploy into live work
We connect into your existing stack — Xero / QuickBooks + Dext / Hubdoc + BrightPay + PMS. No migration. No rebuild. No sandbox.
- 03
First workflow goes live in 15 days
We start with one high-impact area: bank reconciliation, document processing or payroll.
- 04
We expand across your practice
Once the first workflow stabilises, we layer additional automation across the firm.
The 90-Day Capacity Recovery Guarantee
Does your practice qualify?
The 90-Day Capacity Recovery Guarantee only proceeds for practices where we can identify 75+ hours of monthly recoverable capacity. Most practices in your position clear that easily — but we'd rather show you the number than assume it.
Typically a fit: 3–9 staff, 150+ clients, running Xero or QuickBooks.
Free 2-minute assessment. No commitment, no sales call required to see your number.
Built for control
Automation without visibility creates risk.
Every action performed by a Haibot worker is logged, traceable, auditable and reviewable. Your team remains responsible for oversight while Haibot handles execution.
Approval workflows
Configurable checkpoints before anything is published.
Exception management
Items requiring judgement are routed to your team.
Activity monitoring
Live visibility into what each worker is doing.
Performance reporting
Volumes, accuracy and cycle time, by worker.
Complete audit history
Every action recorded with timestamps, inputs and outputs.
Role-based access
Permissions aligned to your practice structure.
What changes in your practice
Within 45 days, your team gets measurable hours back.
01
Less bookkeeping backlog
Reconciliations stay current across Xero and QuickBooks instead of piling up week after week.
02
Faster payroll cycles
BrightPay runs without bottlenecks, rework or last-minute scrambles.
03
Fewer missing documents
Dext and Hubdoc gaps get chased and closed without your team driving it.
04
Reduced staff interruptions
Your seniors stop being pulled into repetitive processing work.
05
Predictable month-end close
Cycle time shortens and stabilises every period — typically 20+ hours/month per workflow layer.
Get your Automation RoadmapA tailored plan showing where AI workers can create capacity in your firm.
Why this is different
Most tools give you features.
Haibot executes the work.
Most tools
- · Give you automation features
- · Require internal setup
- · Depend on your team to implement
Haibot
- · Deploys into your actual workflow
- · Executes real work
- · Reduces staff load directly
- · Works across your existing tools
No rebuilding your practice. No process redesign project.
Who this is for
Built for accounting practices with stretched teams.
3–9 staff
Small to mid-sized practices feeling the capacity squeeze.
100+ clients
Volume that makes manual processing unsustainable.
Xero or QuickBooks
Your core ledger.
Dext or Hubdoc
For client document capture.
BrightPay
For payroll execution.
Client Engager / BrightManager
For practice operations.
If your team is already stretched, this is built for you.
What it costs
Less than one new hire's first week
A typical bookkeeping hire costs £2,000–£3,000 a month once you include salary, NI, training and management time. Haibot starts at a fraction of that — and never calls in sick.
Neo
£250/month
Most popular for solo & small practices
- Up to 4 connected applications
- Unlimited client files
- Up to 6,000 transactions / month
- 30-day rolling agreement
Popular
Delegate
£450/month
For growing teams adding workflows
- Up to 7 connected applications
- Unlimited client files
- Up to 18,000 transactions / month
- 30-day rolling agreement
Scale
£750/month
For high-volume practices
- All applications you need
- Unlimited client files
- Higher transaction allowance
- 30-day rolling agreement
Every plan starts with the 30-day free trial. You only choose a plan once you've seen it working — and you can move between plans as your practice grows.
The Confidence Trial
Don't buy software based on a demo.
Choose a real process from your firm. We'll deploy and demonstrate an AI worker against your actual workflow so you can evaluate the results before making a commitment.
Because confidence comes from seeing the work get done.
Frequently asked questions
Answers, before you ask.
A "unique transaction" means a distinct business event that Haibot processes, categorises, reconciles, or acts upon. Examples include: a bank payment received (1), a supplier bill (1), a sales invoice (1), an expense receipt (1), a payroll run for 20 employees (1), a bank transfer (1), a Stripe payout containing 50 sales (1), a daily Shopify summary posting 200 orders into Xero (1). This is broadly how transaction-volume bookkeeping pricing is usually interpreted in practice — a batch posting is generally treated as one transaction rather than counting every underlying sale. Transaction Volume = the number of accounting events processed.
Start here
Start your first live workflow deployment.
Replace manual bookkeeping, payroll and admin work with AI execution inside your practice. Start in 10 days or don't pay.