AI Bookkeeper
ActiveProcesses transactions, reconciles accounts, publishes entries and prepares bookkeeping work.
1,284 transactions (example)6 review
An AI workforce for accounting practices
Remove 40+ hours/month of bookkeeping, payroll and admin work — without hiring more staff.
We deploy an AI Bookkeeper and AI Payroll Assistant directly into your Xero or QuickBooks workflow, connected to Dext / Hubdoc, BrightPay and your existing practice tools.
No disruption. No rebuild. No extra headcount.
2-minute assessment · No commitment · See your estimated capacity recovery
Workforce Control Centre
Illustrative exampleHours of capacity recovered
94
per month
Potential client capacity
+38
additional clients
Potential value recovered
£4,700
per month
- AI BookkeeperActive
Processes transactions, reconciles accounts, publishes entries and prepares bookkeeping work.
Transactions1,284Review6 - AI Payroll OfficerActive
Validates payroll data, executes payroll processes, tracks submissions and maintains records.
Transactions217Review2 - AI VAT OfficerReview
Prepares VAT work, validates return readiness and supports MTD submissions.
Transactions48Review4 - AI Accounts Prep AssistantActive
Collects data, prepares working papers, performs checks and accelerates year-end production.
Transactions73Review1 - AI Practice AdministratorActive
Handles onboarding, document collection, recurring work coordination and client communications.
Transactions412Review3
Across Xero · BrightPay · DextExample figures for a 6-staff practice — your number is calculated in the assessment.
Built for accounting practices using
XeroQuickBooksDextHubdocBrightPayClient EngagerBrightManagerand other approved applications
The capacity problem
Your practice doesn't have a software problem.
You have a capacity problem.
Most 3–9 staff accounting firms are dealing with the same pressure — work piling up faster than the team can process it.
Hiring fixes it temporarily. Then the cycle repeats. You already know the cost: senior staff doing junior work, junior staff drowning in repetitive processing, partners stuck reviewing instead of scaling, clients waiting longer, margins quietly shrinking.
This isn't a staffing issue. It's a workflow capacity issue.
- Bank reconciliations piling up in Xero or QuickBooks
- Payroll delays and rework in BrightPay
- Missing client documents stuck in Dext or Hubdoc
- Staff time spent chasing instead of completing work
- Month-end closing taking longer every cycle
Why this is different
Most tools give you features.
Haibot executes the work.
Traditional automation
Gives you tools to automate.
- · Automation features you configure
- · Internal setup and maintenance
- · Depends on your team to implement
- · The work still lands on your staff
Haibot
Deploys digital workers that perform the work.
- · Deployed into your actual workflow
- · Executes real, reviewable work
- · Reduces staff load directly
- · Works across the tools you already use
Meet your AI workforce
Operational roles, executed by a digital workforce.
Haibot allows accounting firms to deploy AI workers that perform operational processes across the applications they already use.
AI Payroll Officer
ActiveValidates payroll data, executes payroll processes, tracks submissions and maintains records.
217 transactions (example)2 review
AI VAT Officer
ReviewPrepares VAT work, validates return readiness and supports MTD submissions.
48 transactions (example)4 review
AI Accounts Prep Assistant
ActiveCollects data, prepares working papers, performs checks and accelerates year-end production.
73 transactions (example)1 review
AI Practice Administrator
ActiveHandles onboarding, document collection, recurring work coordination and client communications.
412 transactions (example)3 review
Custom AI Worker
TrainingTrained around a process unique to your firm.
Trained to your firm
No switching. No rebuild.
Keep Xero. Keep QuickBooks. Keep Dext. Keep BrightPay. Haibot works inside the workflows you already use.
No rebuilding your practice. No process redesign project. No migration, no sandbox and no retraining your team on new software.
The 90-Day Capacity Recovery Guarantee
We'll show you how much capacity your practice could recover.
The guarantee only proceeds where we can identify 75+ hours/month of recoverable capacity.
Don't take our word for the value. We measure the opportunity in your practice first — and if the number isn't there, we tell you.
Show me my number
2-minute assessment · No commitment · No sales call required to see your number
The economics of recovered capacity
What could 75 hours of recovered capacity mean for your practice?
75
25200
Based on an average recovered hour valued at £65 and roughly 24 hours of processing work per client per year. Move the slider to model your own practice.
- 0175 hours/month
recovered from bookkeeping, payroll and admin
- 02900 hours/year
returned to your team
- 03~38 more clients
capacity for additional client work
- 04£58,500
annual capacity value — without another hire
Calculate My Recoverable CapacityThe assessment models your actual workflows, not an average.
Proof from real practices
Capacity recovered, measured and signed off.
Guardian MA
~8-staff general practice, Ireland — SME client mix
Bank reconciliation (Xero)
- Before
- 15–20 hours/month manually reconciling bank feeds across 147 client Xero accounts — repetitive matching and exception chasing.
- After
- ~24 hours/month recovered within the first full month of live operation.
- Result
- Capacity reassigned to onboarding 2 new clients, clearing a VAT backlog and cutting month-end close by 2 days.
“We stopped thinking about reconciliation as a task and started thinking about what we could do with the time back.”
Doyle Kelly
3-partner practice, Ireland — payroll bureau for ~40 companies
Payroll processing (BrightPay)
- Before
- 10 hours/week across two staff during payroll weeks, with error-checking as the main bottleneck.
- After
- ~30 hours/month recovered.
- Result
- 6 new payroll clients taken on without additional headcount — an estimated £10,000/year in new recurring revenue at existing margins.
“Payroll week used to swallow the whole team. Now it's a review, not a rebuild.”
Think Whole
12-staff practice, UK — VAT-heavy retail and hospitality base
VAT preparation
- Before
- 700+ hours/year on VAT preparation, concentrated around quarterly deadlines and creating recurring overtime pressure.
- After
- ~45 hours/month recovered on average, rising during VAT quarters.
- Result
- A planned 0.5 FTE hire was no longer needed; quarter-end overtime budget redirected to advisory work and client onboarding.
“We were about to hire for this. Instead we automated it and put the budget into advisory.”
PSC Accountants
15-staff practice, Ireland — broad SME client base
Document processing (Dext → Xero)
- Before
- 25 hours/month coding and publishing receipts and invoices from Dext into Xero — high-volume, low-complexity work.
- After
- ~20 hours/month recovered, with exceptions routed to the team.
- Result
- Bookkeeping staff moved from data entry to client check-ins and management accounts prep — cited as a factor in a 30% improvement in client retention.
“Our team went from processing paperwork to actually talking to clients about their numbers.”
How it works
Measure first. Deploy second. Then expand.
- 01
We measure your recoverable capacity
A 2-minute assessment models where time is being lost across bookkeeping, payroll, document handling and client chasing.
- 02
We only proceed if the value is there
The 90-Day Capacity Recovery Guarantee applies where we can identify 75+ hours/month of recoverable capacity.
- 03
We deploy one real workflow
Connected into your existing stack — Xero / QuickBooks + Dext / Hubdoc + BrightPay + PMS. No migration. No rebuild. No sandbox.
- 04
You see the work being done
Every action an AI worker performs is visible, logged and reviewable inside your own workflows.
- 05
We measure the hours recovered
Recovered capacity is reported back to you in hours — not in features shipped.
- 06
You expand across the practice
Once the first workflow stabilises, we layer additional AI workers across the firm.
Start with proven templates
Get value fast,
without lengthy implementation projects.
Most accounting firms share many of the same operational processes. That's why Haibot includes prebuilt AI workers for common accounting workflows.
- Bookkeeping
- Payroll
- VAT
- Accounts preparation
- Practice administration
Then make them yours
You don't adapt to the software.
The software adapts to your firm.
Review procedures
Configured to match how your partners and managers approve work.
Client communication
Tone, timing and templates that reflect your practice.
Operational preferences
The little rules your team knows by heart — encoded once.
Every firm has its own way of working. Haibot can be trained around your firm's processes and rules — combining the speed of prebuilt workers with the precision of a fully customised one.
Built for control
Automation without visibility creates risk.
Every action performed by a Haibot worker is logged, traceable, auditable and reviewable. Your team remains responsible for oversight while Haibot handles execution.
Approval workflows
Configurable checkpoints before anything is published.
Exception management
Items requiring judgement are routed to your team.
Activity monitoring
Live visibility into what each worker is doing.
Performance reporting
Volumes, accuracy and cycle time, by worker.
Complete audit history
Every action recorded with timestamps, inputs and outputs.
Role-based access
Permissions aligned to your practice structure.
What changes in your practice
Within 45 days, your team gets measurable hours back.
01
Less bookkeeping backlog
Reconciliations stay current across Xero and QuickBooks instead of piling up week after week.
02
Faster payroll cycles
BrightPay runs without bottlenecks, rework or last-minute scrambles.
03
Fewer missing documents
Dext and Hubdoc gaps get chased and closed without your team driving it.
04
Reduced staff interruptions
Your seniors stop being pulled into repetitive processing work.
05
Predictable month-end close
Cycle time shortens and stabilises every period — typically 20+ hours/month per workflow layer.
Calculate My Recoverable CapacitySee where AI workers can create capacity in your firm — in about 2 minutes.
Who this is for
Built for accounting practices with stretched teams.
3–9 staff
Small to mid-sized practices feeling the capacity squeeze.
100+ clients
Volume that makes manual processing unsustainable.
Xero or QuickBooks
Your core ledger.
Dext or Hubdoc
For client document capture.
BrightPay
For payroll execution.
Client Engager / BrightManager
For practice operations.
If your team is already stretched, this is built for you.
What it costs
A fraction of the cost of another hire.
From £250/month
The real comparison isn't software against software. It's AI workforce capacity against hiring another person — £2,000–£3,000 a month once you include salary, NI, training, management time and the risk of them leaving.
Neo
£250/month
Most popular for solo & small practices
- Up to 4 connected applications
- Unlimited client files
- Up to 6,000 transactions / month
- 30-day rolling agreement
Popular
Delegate
£450/month
For growing teams adding workflows
- Up to 7 connected applications
- Unlimited client files
- Up to 18,000 transactions / month
- 30-day rolling agreement
Scale
£750/month
For high-volume practices
- All applications you need
- Unlimited client files
- Higher transaction allowance
- 30-day rolling agreement
Every plan starts with the 30-Day Confidence Trial. You only choose a plan once you've seen the work being done — and you can move between plans as your practice grows.
The 30-Day Confidence Trial
Don't buy software based on a demo.
Put Haibot to work on a real process in your practice. For 30 days you evaluate actual work being completed inside your own Xero, Dext and BrightPay workflows — not another software demonstration.
Because confidence comes from seeing the work get done.
Start My Confidence TrialBegins with your capacity assessment — 2 minutes, no commitment.
Frequently asked questions
Answers, before you ask.
A "unique transaction" means a distinct business event that Haibot processes, categorises, reconciles, or acts upon. Examples include: a bank payment received (1), a supplier bill (1), a sales invoice (1), an expense receipt (1), a payroll run for 20 employees (1), a bank transfer (1), a Stripe payout containing 50 sales (1), a daily Shopify summary posting 200 orders into Xero (1). This is broadly how transaction-volume bookkeeping pricing is usually interpreted in practice — a batch posting is generally treated as one transaction rather than counting every underlying sale. Transaction Volume = the number of accounting events processed.
Start here
How much capacity could your practice recover?
We'll analyse your workflows and show you where AI workers could give your team time back.
2 minutes · No commitment · No sales call required to see your number